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Procure Suite helped a leading medical university modernize its procurement operations by replacing slow, manual sourcing with an advanced eSourcing solution. Before using the Procure Suite, the university struggled with paper-based/manual approvals, scattered vendor communications, and lengthy sourcing events that slowed purchasing. Procure Suite’s integrated eSourcing capabilities enabled the university to reduce administrative time, improve engagement, and keep audits ready for compliance.
Procure Suite digitizes workflows to reduce the duration of sourcing events by more than half. It enables quicker purchasing for crucial academic and research supplies.
Procure Suite has a user-friendly portal for both existing and new suppliers. It assists them in joining sourcing events more actively to increase competition.
As a centralized platform, Procure Suite can capture all sourcing records to ensure audit readiness and improve transparency for compliance.
Procure Suite digitizes workflows to reduce the duration of sourcing events by more than half. It enables quicker purchasing for crucial academic and research supplies.
Procure Suite has a user-friendly portal for both existing and new suppliers. It assists them in joining sourcing events more actively to increase competition.
As a centralized platform, Procure Suite can capture all sourcing records to ensure audit readiness and improve transparency for compliance.
The client is a renowned medical university with comprehensive academic programs, extensive research portfolios, and complex purchasing requirements across departments like research labs and clinical services.
The university needed to modernize a fragmented and largely manual sourcing process that relied on paper forms, email threads, and spreadsheets.
The university’s procurement department faced several challenges. They include
The client is a renowned medical university with comprehensive academic programs, extensive research portfolios, and complex purchasing requirements across departments like research labs and clinical services.
The university needed to modernize a fragmented and largely manual sourcing process that relied on paper forms, email threads, and spreadsheets.
The university’s procurement department faced several challenges. They include
Requisition approvals were paper-based, resulting in lengthy wait times and the loss of documents.
Negotiations and clarifications with suppliers happened over email and phone, making it difficult to track responses and compare quotes.
It was cumbersome and inconsistent to organize competitive bidding or nurture supplier engagement without any advanced tools.
The university implemented Procure Suite to leverage a cloud-based eSourcing solution for the digitization and standardization of sourcing workflows.
Procure Suite has an in-built eProcurement functionality with a centralized auditing feature to streamline sourcing events and increase supplier engagement.
The E-Sourcing module of Procure Suite can centralize all sourcing activities on a single platform. Procurement teams can launch events, share documents, and collect bids in a structured workflow.
Procure Suite delivered a user-friendly interface with automated notifications and structured bid forms with real-time event updates.
Procure Suite recorded every sourcing event and supplier interaction within the system.
Visible drop in sourcing cycle times. Events that once took weeks were completed in days.
Supplier participation and engagement increased significantly with improved transparency and ease of use. It leads to more competitive bids.
Procurement teams achieved audit-ready compliance, responding to audit requests quickly.
The E-Sourcing module of Procure Suite can centralize all sourcing activities on a single platform. Procurement teams can launch events, share documents, and collect bids in a structured workflow.
Visible drop in sourcing cycle times. Events that once took weeks were completed in days.
Procure Suite delivered a user-friendly interface with automated notifications and structured bid forms with real-time event updates.
Supplier participation and engagement increased significantly with improved transparency and ease of use. It leads to more competitive bids.
Procure Suite recorded every sourcing event and supplier interaction within the system.
Procurement teams achieved audit-ready compliance, responding to audit requests quickly.
Procure Suite brought a paradigm shift in the medical university from manual to digital eSourcing. It had a significant impact on sourcing and procurement processes.
This case study shows the scope of eSourcing automation in improving efficiency, compliance, and supplier engagement. Procure Suite, as a robust eSourcing solution, assisted the medical university to achieve-
By enabling quicker purchasing for academic and research requirements.
By digitizing the process and making it audit-ready.
